INTERNATIONAL AFFAIRS OFFICE

Visa And Immigration

The process is generally handled in two main phases: pre-departure (visa application) and post-arrival (KITAS conversion). The Indonesian educational institution acts as the official sponsor throughout the entire process.

✈️ Phase 1: Pre-Departure (Study Permit & VITAS Application)

1

Obtain Acceptance Letter (LoA)

Get an official Letter of Acceptance (LoA) from a recognized Indonesian educational institution.

2

Apply for Study Permit

The university applies to the Ministry of Education, Culture, Research, and Technology for your Study Permit (a mandatory prerequisite).

3

Apply for Visa Approval (Telex/e-Visa)

Once the Study Permit is secured, the university applies to the Directorate General of Immigration for a Visa Approval Letter (often called a “Telex Visa” or simply an e-Visa).

4

Obtain VITAS/e-Visa

Upon approval, the electronic visa (e-Visa) is issued directly or the approval is sent to the Indonesian Embassy/Consulate you designated. You then either print the e-Visa or visit the embassy to have the VITAS stamped in your passport.

General VITAS Requirements

  • Passport: Valid for at least 18 months.
  • Official Letter of Acceptance (LoA).
  • Proof of Financial Means: Bank statement showing sufficient funds (approx. USD $1,500–$2,000).
  • Health/Medical Certificate.
  • Academic Transcripts/CV.
  • Passport-sized Photos (often with a red background).

🏛️ Phase 2: Post-Arrival (Immigration Compliance)

1

Entry and Conversion (KITAS)

Enter Indonesia using your VITAS/e-Visa. You must then immediately work with your sponsoring university to convert the VITAS into a KITAS at the local Immigration Office, typically within 7 to 30 days of arrival.

2

Biometrics

This conversion process requires you to visit the Immigration Office for a photo, fingerprinting, and a short interview.

3

Police and Civil Registration

After receiving your KITAS (now often digital/electronic – e-ITAS), you must often register with the local police to obtain a Certificate of Police Registration (STM) and register at the local district office (Kelurahan) to get a Domicile Letter or similar certificate. Your university should assist with these mandatory registrations.

Key Compliance and Renewal Points

  • No Work: Student visa holders are strictly prohibited from working or generating income.
  • Renewal: The KITAS must be renewed annually at the Immigration Office before it expires. The renewal process must be initiated well in advance (e.g., 30-60 days).
  • Exit Permit Only (EPO): When you complete your studies and leave Indonesia permanently, you must apply for an EPO to officially cancel your KITAS and avoid issues in the future.